Research Resources: Grant Submissions, Part III

One of the most common mistakes made by grant applicants is underestimating the time required to complete each of the institutional steps required for a successful application. Investigators often underestimate the time required for review by the investigator team, submission of the protocol and consent to the Institutional Review Board (IRB), requesting letters of support, and submission of the entire grant application to the institution’s grants management office. 

Many new investigators are often unaware that a grants administration process exists in their institution. However, this is a critically important piece that cannot be overlooked.  All grant applications should be submitted to the grants administration office in advance of submission to the funding agency. The research team should allow adequate time for completion of the grants administration process. If this process is overlooked, it can delay or prevent submission of the grant. 

If the research team determines that a grant will be pursued, the resident and the research advisor should meet with a grants officer early in the process to learn about the institution’s policies and procedures related to grants administration. The grant officers can also offer expertise about numerous aspects of sponsored projects accounting that must be addressed when a grant application is submitted, such as budget preparation and indirect cost rates.

Also see Dr. Emily Beth Devine’s discussion of this topic in her article The Art of Publishing Grants.

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